If a supplier will have access to HIPPA and are not a covered entity, the Majestic and or Bluegrass BAA will be required. include link to ours

All invoices should be submitted electronically. If your company is integrated with DSSI, invoicing will happen via DSSI. Paper invoices are not accepted. Each facility has an AP email and a Stampli email address. The AP email is for any questions regarding payments. Each invoice should be emailed to the Stampli email address. Once the invoice is mailed here it is automatically entered to the approval process. Emails to Stampli should only include 1 invoice and no other information. In Stampli each invoice must be approved by the ED for the entity, then Finance, then AP. Once it is fully approved, AP will mail a check. Invoices must clearly state that invoice and not quote. Invoices must contain details such as exact items (including model/serial numbers), and labor in exact hours. Invoices that do not include a breakdown between parts and labor will be rejected. If a downpayment invoice is required, details such as exact items including model numbers must be included. 

Labor cannot be included in a downpayment invoice. 

If any AI will be used it must be disclosed in the agreement.

All visits must be pre-approved by the location leadership. All visitors must enter through the main entrance and not the staff entrance. Each employee of the vendor will be required to read and sign our Contractor Safety List before entering the facility. Each employee of the vendor must sign in and out at the front desk.  Anyone that has experienced a fever or vomiting with the last 24 hours may not enter the facility. Visitors must be escorted by a care team member. The care team member will provide more specific safety instructions relevant to the area(s) of the facility they will be in. link to contractor safety list.